Personal Assistant Job

Key responsibilities:

1. Management of incoming and outgoing emails, telephone calls and correspondence, including where appropriate re-routing to executives/HODs.
2. Managing MD's schedule and updating his diary accordingly.
3. Preparation and typing of documentation required by MD
4. Coordinate with bankers and manage necessary documentation.
5. Preparing and reviewing MIS reports and other various reports as required by MD/ Company.
6. Developing and maintaining MD's and the Organization's main contacts, internally and externally.
7. Creating physical files with labelling.
8. Managing & maintaining customer databank.
9. Schedule and organize various meetings as per MD's instructions.
10. Collate and distribute final agenda to participants of that meeting at least two days prior to meeting.
11. Maintaining accurate minutes of the meeting, including updating the commitments given by the HOD, ensuring work discussed is complete on the declared dates.
12. Travel arrangements and preparing expense statements.
13. Maintain a complete set of meeting papers for reference in HOD's filing system.
14. Maintaining legal files and calendar, attending legal hearings if required.
15. Coordination with lawyers for updates of cases.

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