The PA responsible for managing the office calendar, scheduling appointments, preparing reports, handling correspondence, and managing the firm's filing system. Will also be responsible for initial interviewing, screening, office administration.
Key Responsibilities:
1. Manage and organize the executive's calendar, including scheduling appointments, meetings, and travel arrangements to ensure optimal time management.
2. Handle all incoming and outgoing correspondence, including emails, letters, and packages, to ensure timely and accurate communication.
3. Prepare and edit documents, reports, and presentations to support the executive's work and communication needs.
4. Maintain confidentiality of all sensitive information, acting as a trusted advisor and gatekeeper to the executive.
5. Coordinate events, including venue selection, management, and equipment setup to ensure smooth execution.
6. Process expense reports and manage budget tracking for personal and professional expenditures to ensure accurate financial management.
7. Act as the first point of contact for the executive, screening phone calls, inquiries, and requests, and handling them when appropriate.
8. Perform personal tasks for the executive as needed, such as running errands, personal shopping, or managing household staff, to support their personal life and professional efficiency.
9. Helping in few HR activities.
Provectus is an independent professional services organization, serving global businesses across geographies and cultures. Various small CPA firms, privately owned companies, and high net-worth individuals face near- and far-term accounting, auditing, and taxation issues.
